The Financial Services Department is responsible for the management of district funds and fiscal operations.
Department functions include: Accounting, Accounts Payable & Receivable, Budget, Cash Management, Administration of Grants, Employee Benefits, Fixed Assets, Investments, Payroll, and Purchasing.
We are committed to serving the needs of the Anthony ISD staff, students, and community.
FIRST Annual Management Reports
Award of a bid will be made to the vendor who, conforming to the specifications of the bid, submits the lowest responsive bid with all other factors considered and the selection is in the best interests of the District.
The Purchasing Department solicits bids when purchases exceed $25,000, in the aggregate for a 12 month period. The Purchasing Department may send bids to all suppliers in any particular bid category or select those vendors it believes are best qualified to provide the goods or services. All bids are advertised twice in the local newspaper and indicate the date, time, place to be opened and the Purchasing Department's website. All bids must be sealed and delivered by the time and date specified in the bid document for the bid to be considered. Faxed bids are not accepted.
Anyone wishing to bid may contact the Purchasing Office in person, in writing, e-mail or by phone, and request a copy of the bid or download it from the District's website. All bid openings are open to the public and are read aloud. However, in the case of Request for Proposals (RFP), Request for Qualifications (RFQ), and Competitive Sealed Proposals (CSP), only the names of the respondents are read aloud.
Specifications may indicate brand name and model numbers to communicate minimum quality and standards required of the district. This in no way prevents the vendor from bidding alternates. All alternates must meet or exceed the specifications to be considered for award.
Bids and Senate Bill 9
Conflict of Interest
According to Local Government Code, Chapter 176, a person or an agent of a person who contracts or seeks to contract for the sale or purchase of property, goods, or services with Anthony Independent School District must file a completed Conflict of Interest Questionnaire with the Finance Department no later than the seventh business day after the date that the person begins contract discussions or negotiations with the District or submits to the District an application, response to a request for proposals or bids, correspondence, or another writing related to a potential agreement with the District.
This Conflict of Interest Questionnaire must be filed annually by September 1 as long as the person or the agent of the person continues to contract or seek to contract for the sale or purchase of property, goods, or services with the District or not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate. The completion of the Conflict of Interest Questionnaire is not needed if the person is an employee of a governmental entity and is acting in the employee’s official capacity.
Explanation of the Conflict of Interest Questionnaire
Name of person doing business with the District.
Check the box if you are filing an update to a previously filed questionnaire.
Describe each affiliation or business relationship with an employee or contractor of the District who makes recommendations to a District officer with respect to expenditure of funds. If no affiliation or business relationship exists, state “NONE.”
If your spouse, parent, or child is the District’s Director of Purchasing and a bid is being submitted to the Purchasing Department, this relationship must be reported. If your spouse, parent, or child is the Principal at a School and your business may sell items directly to that school, this relationship must be reported. If you or your spouse, parent, or child is in business with a District employee that would be making a recommendation concerning a purchase or sales transaction involving you, the relationship must be reported. If you employ or do business with a spouse, parent, or child of a District employee that would be making a recommendation concerning a purchase or sales transaction involving you, the relationship must be reported. If you are a District employee and would be making a recommendation concerning a purchase or sales transaction involving you, the relationship must be reported. If your spouse, parent, or child is a teacher that does not make recommendations concerning purchasing or sales transactions, this relationship should not be reported.
If your spouse, parent, or child is a Principal at a School and a bid is being considered by a separate department such as Facilities Planning (Construction Department), this relationship should not be reported.
Describe each affiliation or business relationship with a person who is a District officer and who appoints or employs a District officer that is the subject of this questionnaire. If no affiliation or business relationship exists, state “NONE.”
If you or your spouse, parent, or child is related to, employs, or is in business with a District officer or their spouse, parent, or child, this relationship must be reported.
Name of District officer with whom you have an affiliation or business relationship.
For each person listed under question #4, complete page 2. If your answers to A, B, and C are NO, indicate the name of the District officer, but do not complete section D.
Describe any other affiliation or business relationship that might cause a conflict of interest.
If your neighbor or friend is a District employee that would be making a recommendation concerning a purchase or sales transaction involving you and you feel that your relationship with this employee could affect their recommendation, this relationship must be reported. If any other situation exists that would result in a conflict of interest, the relationship must be reported.
Sign and date this form.
Turn in the completed form to:
Anthony Independent School District
Attention: Accounts Payable Specialist, Katherine Attel
840 Sixth Street
Anthony Texas 79821
If you have any questions, please contact the Ana Zuniga, Finance Director at 915-886-6508.
Invoices for payment of bills must indicate the Purchase Order # and be submitted to: Anthony Independent School District
Attn: Accounts Payable
840 Sixth Street
Anthony , Texas 79821
Any questions concerning the payment of invoices should be directed to Accounts Payable at (915) 886-6503 or via e-mail at firstname.lastname@example.org.
Inter-local Contracts (Cooperative Purchasing Programs)
The District may participate in a cooperative purchasing program with other local government or local cooperative organizations if the Board of Trustees approves the agreement to participate. If the District does so, it satisfies any law requiring it to seek competitive bids as stated in the Local Gov't Code 271.102.
The District currently contracts with (not inclusive list)
Region IV Cooperative Purchasing Network (TCPN) www.tcpn.org
Region XIX www.esc19.net
Region XVII www.esc17.net (West Texas Food Cooperative)
Region XX www.esc20.net (RSCCC)
TASB "BuyBoard" www.buyboard.com
Purchases of more than $10,000 but less than $25,000 either require documented quotes, if not referencing an existing bid or inter-local contract, or are identified as a sole source.
The Anthony Independent School District (AISD) consists of 3 schools, 2 cafeterias, and several administrative sites. The Purchasing Department is responsible for purchasing all supplies, materials, equipment, and services necessary for AISD schools and departments to operate. As a result, vendor participation is critical in ensuring that the District receives quality merchandise and services at the best possible price/value.
Vendors wishing to do business with Anthony Independent School District must fill out a Vendor Packet . This set of forms will allow the Purchasing Department to designate your company as an approved vendor and place your company on the appropriate bid list(s). If you have any questions concerning the purchasing and/or bidding process that is not already addressed on this web site, feel free to contact Ana Zuniga at (915) 886-6508.
After the Fact Purchase Orders
Conflict of Interest
Purchasing Policy and Procedures
Purchases made by AISD are subject to the State's purchasing laws and the District's policies and purchasing procedures. Purchases of personal property valued at least $10,000 but less than $50,000 in the aggregate for a 12 month period, will be made in accordance with Section 44.033 of the Texas Education Code (TEC). Purchases that exceed $25,000 in the aggregate in a 12 month period shall be made by one of the 8 methods listed under TEC Section 44.031, which includes the competitive sealed bid and RFP process. The specifics of these laws, policies, and procedures are detailed in the District’s Accounting Bulletins (Procedures Manual) and can be viewed on-line at: http://www.anthonyisd.net/staff/guidelines_doc.html.
Following is the definition of a sole source as stated under TEC Section 44.031 (j). Compliance with TEC Section 44.031 (a) is not required for purchases that are available from only one source, including:
• An item for which competition is precluded because of a patent, copyright, secret process or monopoly.
• A film, manuscript or book.
• A utility service, including electricity, gas or water.
• A captive replacement part or component for equipment.